Studio Terms & Conditions

 

For purposes of this Agreement, “Studio” means Galaxy Recording Studio at the address above. “Client” means the person or company identified in the booking confirmation, invoice, or rental agreement. The “Client’s party” includes all artists, producers, musicians, guests, and other persons attending at the Client’s invitation.

 

### 1. Booking Rates and Two-Hour Minimum

 

All sessions require a minimum booking of **two (2) hours, with or without a Studio engineer**.

 

The Client agrees to pay the rate confirmed at the time of booking. Rates may change for future bookings. A booking is confirmed only after the Studio receives the required deposit and issues confirmation.

 

### 2. Non-Refundable Deposits

 

**All booking deposits are non-refundable**, regardless of when the Client cancels. This applies to standard bookings, promotional bookings, and sessions booked less than forty-eight (48) hours before the scheduled start time.

 

The deposit reserves the Client’s scheduled time and is applied toward the session balance. Deposits will not be refunded for Client cancellations, no-shows, late arrivals, early departures, or sessions terminated because the Client or a member of their party violates these Terms.

 

An approved rescheduling may allow the deposit to be transferred as described in Section 5. The Studio-cancellation exception in Section 7 and any rights required by applicable law remain in effect.

 

### 3. Services and Additional Charges

 

The Studio will provide the facilities and services identified in the booking confirmation. Engineer services are included only when expressly stated.

 

Additional services—including mixing, mastering, editing, alternate versions, stems, and track revisions—may require additional fees. The Studio will communicate these charges for the Client’s approval before performing the additional work.

 

### 4. Payment

 

The Client is responsible for all charges associated with the booking. Unless otherwise agreed in writing, the remaining balance and any approved additional charges must be paid by cash or credit/debit card before the Client leaves the session.

 

The Client is responsible for reasonable collection costs and attorney’s fees only to the extent permitted by applicable law.

 

### 5. Client Cancellations and Rescheduling

 

Cancellation does not entitle the Client to a deposit refund.

 

Rescheduling requests must be received in writing at least **forty-eight (48) hours before the scheduled session**. Rescheduling is subject to Studio availability and written approval. If approved, the existing deposit may be applied to the replacement session.

 

For cancellations or rescheduling requests received less than forty-eight (48) hours before the session, the deposit is forfeited and a new deposit is required to book another session.

 

Sessions booked less than forty-eight (48) hours before their start time cannot be rescheduled unless the Studio expressly agrees in writing.

 

### 6. Late Arrivals and No-Shows

 

The session begins and ends at the times shown in the booking confirmation. Late arrival does not extend the session or reduce the amount owed, including any booked engineer charges.

 

If the Client is more than fifteen (15) minutes late, the Studio may cancel the session. In that event, the deposit is forfeited.

 

Clients should notify the Studio as soon as they anticipate a delay. Notice of a delay does not guarantee that the session will be held or extended.

 

### 7. Studio Cancellations

 

If the Studio must cancel a session, including because of engineer illness, equipment failure, or circumstances beyond its reasonable control, the Studio will offer a replacement session at a mutually acceptable date and time.

 

Payments for the canceled session will be applied to the replacement booking. If the Studio and Client cannot agree on a replacement session, the Studio will refund payments made for the canceled, unprovided services, including the deposit.

 

### 8. Reserved Time and Early Departures

 

The Client is responsible for the full amount of the reserved session, even if they arrive late, take breaks, or choose to leave early. Unused time does not qualify for a refund or credit.

 

Requests to reduce a booking must be received in writing at least forty-eight (48) hours before the scheduled start time and approved by the Studio. Any approved reduction must maintain the two-hour minimum. The deposit remains non-refundable and will be applied to the revised booking.

 

Bookings made less than forty-eight (48) hours before the session cannot be reduced unless the Studio agrees in writing. Engineers are not authorized to negotiate reductions after a session begins.

 

### 9. Session Extensions

 

Additional time is subject to Studio and engineer availability, must be approved by the Studio, and must be paid for before the extension begins.

 

Extensions are charged at the regular rate communicated by the Studio. Promotional pricing does not apply to additional time unless expressly agreed in writing.

 

### 10. Billable Session Time

 

Booked time includes setup, equipment preparation, recording, file transfers, breakdown, and breaks taken by the Client, artists, or engineer.

 

For sessions lasting eight (8) hours or longer, the engineer is entitled to a thirty-minute meal break included within the booked session time.

 

### 11. Completed Services and Refunds

 

Payments for completed recording sessions, studio rentals, and other services already performed are non-refundable, including after MP3, WAV, or other deliverables have been provided, except as required by applicable law.

 

The Client should communicate creative expectations and any concerns promptly so the Studio has an opportunity to address them. Additional work outside the agreed scope may require additional payment.

 

### 12. File Release and Copyright Ownership

 

The Studio may withhold session files, recordings, mixes, masters, stems, and other deliverables until the Client’s outstanding balance is paid in full.

 

Withholding delivery does not transfer copyright ownership to the Studio. Copyright-protected material remains the property of its lawful owner.

 

### 13. File Delivery, Downloads, and Backups

 

The Client is responsible for obtaining and backing up their files. The Studio does not provide ongoing storage or backup services unless separately agreed in writing.

 

Once payment is complete, files may be delivered to a compatible Client-provided flash drive or hard drive, or through a download link sent to the Client’s email address of record.

 

Download links remain available for **seven (7) days**. After that period, the link will expire and the files may be permanently deleted unless other arrangements were approved in writing.

 

If delivery is withheld because of an unpaid balance, the Studio will notify the Client in writing of the applicable retention period and deletion date before deleting undelivered files.

 

### 14. Rentals Without a Studio Engineer

 

Clients renting without a Studio engineer are responsible for safely operating approved equipment and saving and transferring their files before the session ends.

 

Files left on Studio computers after a rental without a Studio engineer will be permanently deleted following the session for privacy and security purposes. The Studio does not guarantee recovery of deleted or abandoned files.

 

### 15. Session Musicians and Outside Personnel

 

The Client is responsible for arranging and paying session musicians, vocalists, producers, and other outside personnel.

 

If the Studio assists with arranging outside personnel, the engagement remains between the Client and those individuals. The Studio does not guarantee their attendance, punctuality, performance, or fulfillment of their agreements.

 

The Client should establish payment, ownership, credit, and usage terms in a separate written agreement before the session.

 

### 16. Personal Property

 

The Client and their guests are responsible for their belongings. The Studio does not provide secure storage and, to the extent permitted by law, is not responsible for personal property that is lost, stolen, or damaged.

 

### 17. Damage, Cleanliness, and Equipment Connections

 

The Client is responsible for damage to the Studio, its premises, or its equipment caused by the misuse, negligence, or careless actions of the Client or anyone in their party.

 

The Studio must be left in substantially the same condition in which it was provided, allowing for ordinary use. The Client is responsible for reasonable, documented cleaning or repair costs resulting from their party’s conduct.

 

**Clients and guests may not disconnect, reconnect, reroute, modify, or otherwise alter Studio equipment, wiring, software settings, or system connections without express permission from Studio management.**

 

Unauthorized changes may result in immediate session termination and charges for resulting damage or necessary restoration.

 

### 18. Copyrights, Permissions, and Licenses

 

The Client is responsible for obtaining all rights, licenses, permissions, and clearances required to record, reproduce, sample, distribute, or otherwise use material brought into or created during the session.

 

The Client is responsible for related fees and for arranging any desired release identifiers, including ISRC codes. Studio services do not include rights clearance or registration unless separately agreed in writing.

 

### 19. Conduct and Session Termination

 

The Client must ensure that everyone in their party follows these Terms, building rules, and reasonable Studio instructions.

 

Threatening, abusive, unsafe, destructive, or disruptive behavior may result in immediate termination of the session. The Studio may require the Client and their party to leave and may refuse future bookings, subject to applicable law.

 

If a session is terminated because of a violation by the Client or their party, the deposit is forfeited. Payments for services already provided are non-refundable. Any retention of other prepaid amounts is subject to applicable law.

 

### 20. Safety and Responsibility

 

The Client and their party must use the premises and equipment safely and follow Studio instructions.

 

To the extent permitted by law, the Studio is not responsible for injury, loss, or damage caused by the acts or omissions of the Client, their guests, or outside personnel. Nothing in this Agreement excludes liability or waives rights that cannot lawfully be excluded or waived.

 

### 21. Strict No-Smoking and No-Vaping Policy

 

**Smoking and vaping are strictly prohibited throughout the entire Studio facility at all times—before, during, and after sessions.**

 

This rule applies to all recording rooms, vocal booths, control rooms, lounges, restrooms, and other indoor areas used by the Studio.

 

Prohibited items and activities include:

 

- Cigarettes, cigars, and pipes.

- Marijuana or cannabis smoking.

- Vape pens, electronic cigarettes, and other vaping devices.

- Hookahs and any other smoking devices.

 

**There are no designated smoking or vaping rooms inside the Studio. Opening a window or door does not create an exception.**

 

The Client is responsible for ensuring that every member of their party follows this policy.

 

A violation may result in **immediate session cancellation, removal from the premises, and forfeiture of the deposit**. To the extent permitted by law, payments for the affected booking will not be refunded. The Client is also responsible for reasonable, documented cleaning, odor-removal, or repair costs caused by the violation.

 

Any outdoor smoking must comply with building rules, posted restrictions, and applicable law. Smoking breaks count toward booked session time.

 

### 22. No Pets

 

Pets are not permitted inside the Studio. Service animals and other animals whose access is protected by applicable law are excepted.

 

Bringing an unauthorized pet may result in session cancellation and forfeiture of the deposit, subject to applicable law.

 

### 23. Privacy and Promotional Use

 

The Studio will obtain the Client’s prior written consent before using the Client’s name, likeness, photographs, voice, recordings, or creative work for advertising, social media, website content, or other promotional purposes.

 

Booking a session does not, by itself, authorize promotional use.

 

The Studio will not sell, publish, distribute, or share unreleased Client recordings without authorization, except as necessary to provide the agreed services or as required by law.

 

### 24. Governing Law and Disputes

 

This Agreement is governed by the laws of the Commonwealth of Massachusetts and applicable federal law.

 

The Client and Studio agree to first attempt to resolve disputes through good-faith discussion. If unresolved, the parties agree to attempt mediation before litigation, except where prohibited by law or where immediate legal relief is necessary.

 

If mediation is unsuccessful, either party may pursue available legal remedies. Attorney’s fees and costs may be awarded only as authorized by applicable law or an enforceable agreement.

 

If any provision is found invalid or unenforceable, the remaining provisions will remain effective to the extent permitted by law. Nothing in this Agreement limits non-waivable consumer rights.

 

### 25. Entire Agreement and Acceptance

 

These Terms, together with the applicable booking confirmation, invoice, and any written rental agreement, constitute the entire agreement between the Client and Galaxy Recording Studio. Changes must be documented in writing and accepted by both parties.